EHR cost and switching calculator

EHR cost includes subscription fees and the setup, data migration, interfaces and exit costs your practice needs. The Health IT Playbook says its Vendor Pricing Template defines line-item costs for EHR software, implementation, training and support. Compare the recorded coverage for 18 vendors, adding your own quotes where prices are missing.

Compare what an EHR would cost your practice. Start with the basics; add quotes when you have them.

Costs use recorded vendor prices and your figures; missing amounts stay missing, vendor payments do not affect the answer, and nothing is ranked.

Your result

Questions owners ask

Why isn't there a complete total?

Setup, data migration or export may have no published price. The answer names those gaps. Training is excluded until you add your figure; it does not block the total.

What does "Starting at" mean?

The vendor gives a minimum, without a ceiling. Some prices cover only part of the work. For example, AdvancedMD migration excludes financial history and prices clinical data separately; RXNT does not describe clinical-record migration.

Can I use my own quote?

Yes, for missing costs or starting prices. Ordinary starting prices keep their minimum. A quote for a price that covers only part of the work can be any nonnegative amount. Fixed published prices stay fixed.

How does this compare with my current bill?

Your monthly bill is held flat over the period you choose. Switching includes the new setup and data move, plus export, any money left on your current contract and any months running both systems. Training is included only when you enter a figure. Neither option includes taxes.

Does this tell me which EHR is best?

No. It compares costs, without ranking vendors. Check specialty fit, workflows and what each plan includes before choosing. A plan outside its stated practice-size range is not priced for your practice.

Assumptions

Prices stay flat unless you add an annual increase. Taxes and promotional prices are excluded.
Seat prices count providers as full-time seats. Add-ons use one location unless you change it.
Starting prices have no published ceiling. Ranges stay ranges; missing costs stay missing.
Training is excluded until you add your figure. Other missing costs keep totals incomplete. Quotes can replace missing or starting prices; fixed published prices stay fixed.
Overlap and money left on your contract count as zero unless you enter them. Current-system comparisons use your monthly bill held flat.

Side by side

Show all vendors

What each vendor publishes

Published = a recorded numeric price; Starting price only = no published ceiling; Not published = no usable cost figure in the sources reviewed.

Recorded prices for 18 EHR vendors
EHR	Subscription	Setup	Data move	Interfaces	Training	Data export
AdvancedMD	Starting price only	Published	Starting price only	Published	Not published	Not published
athenahealth	Not published	Not published	Not published	Starting price only	Not published	Not published
CharmHealth EHR	Published	Not published	Starting price only	Starting price only	Not published	Not published
DrChrono	Not published	Not published	Not published	Published	Not published	Not published
eClinicalWorks	Starting price only	Published	Published	Not published	Not published	Not published
Elation Health EHR	Not published	Not published	Starting price only	Not published	Not published	Not published
Epic	Not published	Not published	Not published	Published	Not published	Not published
ICANotes	Published	Published	Not published	Not published	Not published	Not published
Jane App	Published	Published	Published	Not published	Not published	Starting price only
NextGen Healthcare	Not published	Not published	Not published	Not published	Not published	Not published
Oracle Health	Not published	Not published	Not published	Published	Not published	Starting price only
Practice Fusion EHR	Starting price only	Not published	Not published	Not published	Not published	Not published
RXNT	Published	Starting price only	Starting price only	Starting price only	Not published	Starting price only
SimplePractice	Published	Published	Not published	Starting price only	Not published	Not published
Tebra	Not published	Not published	Not published	Published	Not published	Not published
TheraNest	Published	Published	Not published	Starting price only	Not published	Not published
TherapyNotes	Published	Published	Starting price only	Not published	Not published	Not published
Valant	Not published	Not published	Not published	Not published	Not published	Not published